ANNOUNCEMENT OF NOMINATING PERIOD FOR ESP, INC. OFFICER POSITIONS
ESP, Inc. will be holding its biennial election of officers and board members this spring, 2011. This announcement shall serve as the opening of the nomination period for these positions as described below. Nominations are open to all current or new members in good standing. Members may nominate themselves. Once nominated, nominee members may be vetted by the election committee. The nominating period will close on May 15, 2011. The election period, via the webpage with hard-copy ballots for members without computer access, will close on May 31, 2011 with results posted on June 7, 2011. New officers and board members will be installed on July 1, 2011 to serve their two-year terms. Please email your nominations to firstname.lastname@example.org or email@example.com. Your nominations will only be viewed by the nominating committee.
Duties and Job Descriptions of ESP, Inc. Officers and Board
· The President of ESP, Inc., a non-profit organization, assures that the Board fulfills its duties including making sure all meetings are held when scheduled and that tasks, minutes and business are attended to in an orderly and timely fashion.
· The President presides over Board meetings.
· The President tries to increase productivity among Board Members by holding officers accountable for responsibilities and tasks assigned by the Board.
· The President acts as a spokesperson for the organization at meetings of the City of Sacramento , with other neighborhood associations and as otherwise necessary.
· The Vice-President assists the President in presiding over meetings (or presides when the President is absent), in establishing relevant agenda items and in ensuring that the Board stays on task.
· The Vice-President often presides over all business-related functions of the Board including anything having to do with both the non-profit status (along with the Secretary) and the organization’s relationships in the community, such as signing documents, checks, and contracts (along with the Treasurer.)
· The Vice-President acts as presiding authority when the chairperson cannot be present.
· The Treasurer of a non-profit oversees all financial matters related to the organization and its functioning. Treasurers must have a strong working knowledge of non-profit financial management and work closely with the organization’s attorneys to ensure proper management of funds.
· The Treasurer must keep accurate records of all financial happenings in the organization.
· The Treasurer may deposit funds given to the organization and works closely with financial institutions and organization accountants.
· The Treasurer meets with the President and the Board, giving financial reports on a regular basis or as required by law, by the By-laws or by the Board.
· The Treasurer also disperses funds as suggested by the Board and has the authority, along with the President and Vice-President, of signing financial documents and checks.
· The Secretary records all meeting activities and items discussed so that they are a matter of accessible record for Board Members via meeting minutes.
· The Secretary takes attendance at meetings and tracks meeting attendance of all Board Members throughout their tenure.
· The Secretary is the custodian and keeper of all non-profit records. The Secretary is also responsible for being aware of all laws, bylaws and organizational records and provides any information the officers or Board requests.
· The Secretary is responsible for keeping up with organizational deadlines including deadlines for paperwork filing.
· The Secretary maintains the roll of Officers, Board Members and General Members; keeps copies of the Articles of Incorporation and By-laws and amendments.
At-Large Board Members (4 Total)
· Board Members must sit at all meetings and work collectively to develop agendas as to the management, direction and goals of the organization.
· Board Members vote on policy changes, elect new seats and give advice and direction as to the various happenings within the organization.
· Board Members will appraise yearly budgets, community projects and marketing.
· Board Members must have familiarity with relevant organizational bylaws as well as community, state and federal non-profit laws to ensure adherence.
· Board Members act as a system of checks and balances to officers, founders, and other Board Members ensuring that organizational tasks are carried out in a timely manner and that job functions are being executed properly.
· Board Members serve, as needed, on Board committees and sub-committees along with General Members as designated.